Sales Administration Manager

About ChargerGoGo

ChargerGoGo is an Inc. 5000 company and a fast-growing mobile power and charging solutions provider with more than 6,000 locations and over 1 million app users.

Our mission is to make mobile charging more convenient and accessible while empowering businesses with innovative, seamless, and sustainable charging solutions. ChargerGoGo operates across multiple areas, including IoT, consumer applications, advertising, partner distribution, and the gig economy.

As we continue to expand, we are building a team that can create scalable processes, support our partners, and help our sales organization operate efficiently.

About the Role

ChargerGoGo is seeking a highly organized, proactive, and detail-oriented Sales Administration & Operations Manager to support and strengthen our sales and business operations.

This role sits at the intersection of sales administration, sales operations, finance administration, partner coordination, and office operations. You will help ensure that activities move smoothly from lead and contract preparation through onboarding, invoicing, account setup, reporting, and ongoing administrative support.

You will also help establish organized processes, maintain accurate records, coordinate across departments, work with vendors and partners, and support the day-to-day operational needs of a fast-growing sales organization.

This position is ideal for someone who enjoys creating structure, solving operational problems, managing multiple priorities, and helping a growing team work more efficiently.

What You’ll Do

Sales Administration & CRM

• Maintain accurate and up-to-date sales and partner records in HubSpot CRM
• Track sales activities, opportunities, follow-ups, and account information
• Prepare contracts, proposals, sales documents, and client-facing materials
• Coordinate sales meetings, client appointments, follow-ups, and internal meetings
• Assist with account setup, order processing, and sales documentation
• Generate sales activity, performance, and operational reports
• Help improve CRM processes, documentation standards, and administrative workflows

Partner & Client Operations

• Coordinate with Sales, Operations, Finance, and other internal teams to support partner onboarding and implementation
• Track onboarding requirements and ensure documentation and account information are complete
• Communicate professionally with clients, partners, vendors, and internal stakeholders
• Follow up on outstanding documents, approvals, payments, orders, and administrative requirements
• Help resolve administrative and operational issues that could delay sales or partner implementation

Invoicing & Financial Administration

• Support customer and partner invoicing
• Maintain organized financial and transaction records
• Assist with bookkeeping and financial documentation using **QuickBooks **
• Track payments, expenses, invoices, and other sales-related financial activity
• Assist with expense reporting and basic budgeting activities
• Coordinate with management and Finance regarding payment approvals, records, and outstanding items
• Handle financial and confidential information with appropriate discretion

Vendor & Office Administration

• Coordinate vendor inquiries, purchases, orders, and documentation
• Maintain organized vendor and transaction records
• Support scheduling, filing, document management, and general administrative operations
• Assist with company events, meetings, and other administrative coordination as needed
• Maintain organized systems for contracts, records, sales documentation, and confidential information

Team & Process Management

• Help establish standardized administrative procedures for the sales organization
• Identify inefficiencies and recommend improvements to workflows and internal processes
• Create and maintain documentation for recurring administrative procedures
• Coordinate priorities across multiple projects and stakeholders
• Supervise or support administrative team members as the department grows
• Assist with training and developing administrative staff when applicable
• Ensure sales administration activities follow company policies and established procedures

What We’re Looking For

• 2+ years of experience in sales administration, sales operations, office management, business operations, or a related administrative role
• Experience supporting a sales or business development organization
• Strong organizational and time-management skills
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Experience maintaining CRM records; HubSpot experience is strongly preferred
• Strong proficiency with Google Workspace and Microsoft Excel
• Experience preparing business documents, reports, contracts, proposals, or similar materials
• Familiarity with invoicing, bookkeeping, payment tracking, or basic financial administration
• Experience with **QuickBooks **
• Strong written and verbal communication skills
• Close attention to detail and accuracy
• Professional judgment when handling confidential or sensitive information
• Proactive problem-solving mindset with strong follow-through
• Ability to work independently while collaborating effectively across departments
• Comfortable working in a fast-paced, evolving environment

Preferred Qualifications

• Experience supervising, training, or coordinating administrative team members
• Experience with partner, vendor, or client onboarding
• Familiarity with Accounts Payable and Accounts Receivable processes
• Experience supporting budgeting, payroll, or financial reporting activities
• Experience with vendor management and purchasing
• Experience creating or improving SOPs and administrative workflows
• Experience working in a startup or high-growth company
• Background in technology, IoT, consumer services, hospitality, advertising, or another multi-location business
• Bachelor’s degree in Business Administration, Finance, Accounting, Hospitality, Operations, or a related field

Why Join ChargerGoGo?

• Join an Inc. 5000 company and contribute to its next stage of growth
• Be part of a fast-growing business serving more than 6,000 locations and over 1 million app users
• Work closely with Sales, Operations, Finance, leadership, and external partners
• Gain broad exposure to sales operations, partner management, finance administration, and business operations
• Take ownership of processes that directly affect company growth and operational efficiency
• Help build and improve systems rather than simply maintaining established processes
• Work in a collaborative, entrepreneurial environment where strong performers can take on increasing responsibility as the company grows

‍